Privacy Policy

Vexoris HR ("Vexoris HR", "we", "us", or "our") is operated by Vexoris Development. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, or use our HR software and related services (collectively, the "Services").

We are committed to handling personal data responsibly and in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR) where it applies.

Depending on how you interact with us, we may collect:

• Contact details — such as your name, email address, company name, and phone number when you submit a contact form or request a demo.
• Account information — such as login credentials, role, and profile details for administrators and users of the Vexoris HR platform.
• Employee and HR data — information processed on behalf of our customers, including staff records, attendance, leave requests, and related HR data entered into the platform by authorized users.
• Usage and technical data — such as IP address, browser type, device information, pages visited, and interaction logs needed to operate and secure the Services.
• Communications — messages you send to us by email or through support channels.

We use personal information to:

• Provide, maintain, and improve the Vexoris HR platform
• Respond to enquiries, demo requests, and support tickets
• Create and manage customer accounts
• Send service-related notices and product updates
• Monitor performance, troubleshoot issues, and prevent abuse
• Comply with legal obligations and enforce our terms

Where required, we will ask for your consent before sending marketing communications. You may opt out at any time.

Where GDPR applies, we process personal data on one or more of the following legal bases:

• Contract — to deliver the Services you or your organization have requested
• Legitimate interests — to operate, secure, and improve our website and platform, provided those interests are not overridden by your rights
• Consent — where you have given clear permission, such as for optional cookies or marketing emails
• Legal obligation — where processing is necessary to comply with applicable law

For HR data entered by our customers, we typically act as a data processor on behalf of the customer, who remains the data controller for their employees' information.

We do not sell your personal information. We may share data only in these circumstances:

• With trusted service providers who help us host, operate, email, or support the Services, under appropriate contractual safeguards
• With professional advisers where reasonably necessary for legal, accounting, or compliance purposes
• When required by law, regulation, court order, or governmental request
• In connection with a merger, acquisition, or sale of assets, with notice where required by law

We retain personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.

Customer HR data is retained for the duration of the subscription and deleted or returned in accordance with the customer agreement after termination, subject to any legal retention requirements.

Depending on your location, you may have the right to access, correct, delete, restrict, or object to certain processing of your personal data, and to request data portability where applicable.

If processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of processing before withdrawal.

You also have the right to lodge a complaint with a supervisory authority. In Germany, this may include your local Landesdatenschutzbehörde.

To exercise your rights, contact us at hello@vexorishr.com. We may need to verify your identity before responding.

We implement appropriate technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, or alteration. These measures include access controls, encryption in transit, and regular review of our security practices.

No method of transmission or storage is completely secure. While we work hard to protect your data, we cannot guarantee absolute security.

Your information may be processed in countries other than your own. Where personal data is transferred outside the European Economic Area, we use appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms required by applicable law.

Our Services are intended for businesses and are not directed at children under 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us so we can take appropriate action.

We may update this Privacy Policy from time to time. When we make material changes, we will post the updated version on this page and revise the "Last updated" date. We encourage you to review this policy periodically.

If you have questions about this Privacy Policy or our data practices, please contact:

Vexoris Development
Email: hello@vexorishr.com